AUDITS AND INSPECTION

The safety officer will regularly conduct HSE Audits and inspection. These audits shall determine the level of compliance with HSE goals and Procedures for the project. Corrective actions for all non-conformances shall be outlined in the audit report. Each audit shall be recorded in a written report. Serious accidents or incidents will trigger a non-scheduled investigation. It is the goal of the project to close out and /or implement all negative audit findings within one week, where applicable.

Routine inspections shall be carried out in the course of the project. The inspections shall be there forms e.g pre job inspection and post job inspection. The inspection shall cover, but not be limited to the following areas; personal behavior, hazardous area, power tools hand tools, electrical equipment, hoses and connections, safety sling, housekeeping, PPE, warning lights.
Review of audit findings shall be carried out during HS&E meetings. This will be a forum where learning points are communicated to project personnel and used to improve the HS&E management of the contract.

HSE COMMUNCATIONS
The means of HSE communication shall be as in the HSE policy statements.
In the event of an emergency, the lines of communication as shown in the emergency response flowchart.

HSE Meeting program

The structure for project HSE meeting shall be as follows:

S/N	DESCRIPTION	CHAIRMAN	TARGET AUDIENCE	FREQ	TYPICAL AGENDA
1	Toolbox meetings	Sectional Supervisors or Foreman	Working crew	Daily	- Description of job -Introduce Topic of Discussion -Discuss hazards Identified. -Described precautions to be taken. -Special comments
2	General HSE meeting	Site Engineer	All workers on Site	Monthly	-Introduction -Review of  safety performance figures -Review of previous meeting minutes -Hazards Near miss Incident Audit Review

Safety meetings will normally be held regularly based on the project duration and will be chaired by the Senior Management representatives on site. The nominated safety officer is responsible for ensuring that minutes are taken of all safety meetings.

To maintain reasonable continuity of the personnel at the meetings and active participation of personal in the safety meetings a route system will operate with respect to safety representatives.

The following safety meetings will be held on site:

• Daily toolbar meetings.
• Weekly General safety deleting

TOOL BOX SAFETY MEETINGS (DAILY)
The site safety Officer shall conduct toolbox safety meeting providing the workers with up to date safety information.

Site project Engineer/Foreman Attendance shall be required and records of those meeting shall be kept on file.

Toolbox safety meetings must conform to the following guidelines.

• The subject material developed by the safety department will be typed, reproduced, and distributed to each foreman.
• The subject material should be pertinent to the work being performed.
• Each foreman with his crew must conduct the meetings at the time designated, using the subject materials furnished.
• The meeting will provide employees with the opportunity to ask questions regarding safety and health.
• The actual meeting time shall not exceed 15 minutes.
• All attendee must sign the comment sheets.
• The safety Department personnel superintendents, general foreman and other foreman personnel must attend meetings. Non-manual and manual employees will participate in a departmental weekly toolbox meeting. The toolbox meetings must be compliance with the following items:
• Each foreman who conducts a toolbox safety meeting must ensure that all attendees sign the back of the form.
• Each foreman will list all safety meeting suggestions and /or questions developed during meetings.
• The completed toolbox safety meeting report must be signed by the foreman, general foreman and superintendent and required corrective action will be completed prior to returning the sheets to the safety department.

GENERAL SAFETY MEETINGS:

• All company employees on sites irrespective of status shall attend the above safety meetings.
• The meeting shall take place on a weekly basis.
• Attendance is mandatory.
• The safety Officer will be responsible of the completion of documents related audits.
• The meeting shall take place monthly and the following items shall be covered at each meeting.

• Review of doctor cases since previous meetings, identifying principal accident causes, crafts involved etc. Including accident prevention methods to be initiated by responsible individuals.

• Review of the most frequently noted serious, non-serious and repeated safety violations, including corrective action required  by responsible individuals

• Discuss safety work plant procedures for upcoming

• The foreman safety representatives will encourage group discussion on methods of correction, improvements etc. This meeting may be held in conjunction with order project meetings where superintendent attendance at these meeting is mandatory.

DANELEC LIMITED COMPANYSAFETY EDCATION PROGRAM
The company’s safety education program is composed of the following stages

• Induction program for new hires
• Tool box safety meetings
• General foreman and foremen’s safety meetings

NEW HIRE INDUCTION PROGRAM
On each project, sufficient time must be allocated for the safety orientation of all new hires.
Foreman participation in this orientation program shall be encouraged.
Particularly the following items shall be included in the new hired safety orientation.

• Health, safety and Environment policy
• Reporting of hazards, Accidents and Incidents Types of personnel protective Equipment required and their use.
• Jobsite Rules of personnel Safety, Security and contact
• Housekeeping
• Basic fire fighting and protection
• First aid facilities and emergency procedures
• Toxic substances
• Material handling, Storage and disposal
• Waste management  procedures
• Safety in Land and Marine Operation.
• Electrical Safety
• Emergency Warning and Evacuation Signals.
• Employees Disciplinary practices.

MEDICAL AND FIRST AID:
The project first aid requirement will be reviewed:

• DANELEC LIMITED will make prompt medical attention in case of serious injury and will also ensure that qualified medical attendants are available for advice and
• DANELEC LIMITED will make consultation on matters of occupational health with a retainer ship clinic for referral cases.
• The company will also ensure that a person who has a valid certificate in first aid training shall be available at the project site if hospital or clinic is not within the reasonable distance.
• The company vehicle shall be available for transporting injured employees to physician or hospitals.
• Telephone numbers of physicians, hospitals and ambulances shall be conspicuously posted.
• The company safety Officer shall make accident report to client.

SAFE WORK PRACTICES
The Site safety Officer shall ensure each foreman, when making work assignments, informs the crew or group involved of the safety practices, work methods, and personal protective equipment required.

Each foreman shall be responsible for determining that each worker has the proper protective equipment and suitable tools for the work assignment.
The site safety Officer shall familiarize the foreman with the emergency procedures developed for the project so that they may provide the leadership required to cope with serious injuries, fires, evacuations, and similar situations.

DOCUMENTATION SYSTEM

• All related HSE issues shall be documented and maintained at the site and base office.
• Documentation and records shall include:
• Reports of progress towards meeting objectives and targets.
• Training records.
• Inspection and review reports.
• Non-conformance and corrective actions.
• Environmental and injury incidents and investigation report.
• Maintenance records
• The project QHSE coordinator is responsible for ensuring compliance with these system and procedures.

EMERGENCY/MEDEVAC PROCEDURE AND ACCIDENT REPORTING
In case of emergency, the staff of DANELEC LIMITED shall be trained to respond immediately to emergencies.

REPORTING UNSAFE ACTS OR CONDITIONS, NEARMISS
Employees will be informed that the company expects them to report all observed unsafe acts or conditions to their foreman and safety officer, who will either, resolved the problem or refer it to the site Engineer. Situations which involved imminent danger must be reported first to the site Engineer.

ACCIDENT REPORTING AND INVESTIGATIONS

Accidents cause suffering, pain and death to victims and their families, waste of time, money, materials and damage of plants and machines/equipment. It is our desire to prevent them .This Company therefore places great emphasis on the prevention of accidents. No efforts should be overlooked to achieve this golden objective. So far man has not been able to completely eliminate accidents. Hence whenever an accident occurs, its cause(s) must be determined in order to prevent a recurrence.
Every employee of the company is therefore, expected to report immediately to his foreman every accident, which occurs either to him, his fellow employee(s), or any machinery/equipment in his place of work.
Foremen are required to participate actively in the investigation of any Incidents.
Foreman accident reports are required for the following:

• Personal injury to a crew member
• Equipment or property damage in the foreman’s area of responsibility.

Near misses that had a potential for serious injury or death.

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